Overview
Performs a wide range of office support and administrative functions within the Office of the High Commissioner for Human Rights (OHCHR), New York Office (NYO). The incumbent reports to the Head of the Programme Management Unit.
Key Responsibilities
- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications.
- Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
- Researches, compiles and organizes information and reference materials.
- Proofreads documents and edits texts for accuracy, grammar, punctuation and style.
- Screens phone calls and visitors; responds to moderately complex information requests and inquiries.
- Provides secretarial, administrative and logistics support including the organization of meetings, events and missions.
- Assists in the preparation of presentation materials.
- Assists in note-taking for internal meetings.
- Maintains calendar/schedules; monitors changes and communicates relevant information.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports.
- Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.).
- Maintains files and databases.
- Assists in providing software and office equipment support.
- Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.
- Performs other duties as assigned.
Required Experience
A minimum of three years’ experience in general office support or related area is required. One year’s experience within the UN common system or other comparable international organization is desirable.
Qualifications
High school diploma or equivalent is required.
