Overview
The Supply Chain Assistant will be responsible for managing resources management functions in Sub-Office in Guinea, including procurement, logistics, and asset management.
Key Responsibilities
- Receive and consolidate procurement requisition forms, verify information, and ensure compliance.
- Prepare tender documents, solicit bids, and prepare bid analysis summaries.
- Confirm terms of agreement with selected suppliers and prepare purchase orders.
- Monitor status of open requisitions and follow up on timely delivery of goods and services.
- Review vendor invoices, prepare payment requests, and coordinate payments.
- Maintain physical and electronic records of documentation.
- Conduct market surveys to identify potential new suppliers.
- Keep track of contractual agreements and inform concerned parties for timely renewal.
- Monitor office supplies and service, and prepare requisitions.
- Coordinate with Finance Unit for payment of utilities invoices.
- Provide technical information on procurement related instructions and procedures.
- Perform supply chain tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
- Support the coordination of transportation needs and drivers’ movements.
- Verify logbooks are properly maintained and monitor fuel consumption and vehicle maintenance records.
- Monitor activities of contractors working on the office premises.
- Support the organization of meetings, workshops and trainings.
- Perform other duties as may be assigned.
Required Experience
- University degree with two years of relevant professional experience; or High school diploma with four years of relevant professional experience.
- Experience in procurement and logistics and working with vendors and service providers;
- Experience with asset management process;
- Experience working in an international organisation is an advantage.
Qualifications
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution; or High school diploma.
- Certification in Procurement, Logistics or Supply Chain Management is an advantage.
