Overview
Provide operational support for project teams and administrative responsibilities for Director, OMSF and other designated Technical International (TI) staff. Support in processing, administration and monitoring of technical assistance (TA) projects and managing daily operations and coordinating administrative activities.
Key Responsibilities
- Assist in the implementation and administration of TA and the Asia Pacific Project Preparation Facility (AP3F), including consultant recruitment, contract management, and claims processing.
- Assist in maintaining and updating project records in OMDP Project Management Dashboard and other relevant systems and databases.
- Assist implementation and administration of budget and transaction advisory services (TAS) fee pools.
- Assist research activities in relation to public-private partnership (PPP) business environment across developing member countries and international PPP market.
- Assist in the creation and maintenance of PPP database (or any other database that may replace the PPP database) and production of PPP-related information materials.
- Assist drafting of documents and presentation materials.
- Ensure that all correspondence, project reports, TA and AP3F reports, project completion reports, and other documentation for supervisors are prepared, submitted on time and in compliance with ADB's standards and templates.
- Provide front-desk support for OMSF-related operations as needed, ensuring requests, queries and correspondence are screened and promptly referred to concerned staff.
- Ensure effective coordination of supervisors' schedules/calendar and arranging appointments, meetings, travel and accommodation as specified by the supervisors and in accordance with ADB procedures.
- Ensure that the office filing systems and digital and physical documents are organized and updated in accordance with an existing framework for easy retrieval.
- Maintain adequate stocks of office supplies as required.
- Provide back-up support to other operations assistants.
- Perform other duties as may be assigned and reflected in the incumbent's work plan.
Required Experience
At least 5 years of relevant work experience.
Qualifications
Bachelor's degree in business administration, social science or other related fields.
