Overview
Provides dedicated procurement support to all UIS sectors and offices, ensuring value for money, fairness, integrity, and transparency throughout all procurement processes.
Tasks Summary
- Assist in initiating procurement actions, preparing purchase orders and contracts
- Monitor status of requisitions and maintain contact with suppliers
- Assist in developing and updating procurement plans
- Support sectors to create contracts and Purchase Orders in DUO
- Monitor adherence to rules and regulations governing contracts and procurement
- Assess procurement proposals for compliance with standards
- Assist in establishing and implementing monitoring systems for procurement processes
- Receive, evaluate, and analyze quotations, bids, proposals, or applications
- Provide support and advice on the selection of appropriate contractual modalities
- Act as certifying officer up to the authorized level delegated by the CFO
- Review draft reports; verify overall accuracy and consistency
- Record and reconcile authorized accounting transactions
- Verify and process payments as required
- Prepare routine financial reports for monitoring purposes
- Provide assistance and guidance to staff on basic financial procedures
- Ensure that asset and inventory records are up to date
- Perform the annual physical verification exercise
- Take appropriate action to initiate disposal and recording of assets
- Make arrangements, assist and advise on shipments; liaise with customs; manage mail and courier services
- Advise and provide briefings to newly arrived staff, experts, and consultants on basic procedures, building and office rules, and provide assistance with building access cards and accreditation systems
Experience Requirements
- A minimum 8 years of significant experience in administration, finance, and procurement, preferably with UNESCO, other United Nations agencies and/or international organizations
- Demonstrated professional experience in supply procurement, operations, and/or contracting management is required
Qualification Requirements
Completed secondary, technical, and/or vocational education