Overview

Provide operational support and coordination for the Administration unit, including customer service, relationship management with service providers, and ensuring timely travel and accommodation arrangements.

Tasks Summary

• Support the Administrative Coordinator in providing prompt customer services
• Develop and maintain good working relationships with service providers
• Ensure integration of work with other team members
• Support the Admin Coordinator in working with different office clients
• Make sure that internal & external travel and accommodation needs and other hotel reservations are done on a timely manner
• Process purchase requisitions / orders within purchasing authority
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
• Obtain supplier price quotes on a timely manner
• Place orders with suppliers on time
• Assist in the development of specifications for equipment, materials, and services
• Administer contract performance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Address staffing resource needs and supervise purchasing clerks
• Develop and maintain constructive and cooperative working relationships with colleagues and management
• Ensure that financial transactions specifically office bill payments are within financial and administrative policies and procedures
• Support the Administration Coordinator to ensure that all office practices are compliant with administrative & finance policies and procedures.

Experience Requirements

Minimum of 2 years office admin experience, logistics & procurement roles

Qualification Requirements

Diploma or Bachelor’s Degree in Administration or relevant field

Other Details

Remuneration: A competitive salary, benefits, and career development opportunity will be offered commensurate with relevant experience, knowledge, and qualifications.