Overview

Provides administrative, operational, and procedural support to the Chief of WASH. Facilitates programme implementation, monitoring, and delivery of results.

Tasks Summary

• Support preparation, implementation, and monitoring of annual work plans
• Carry out SAP transactions, monitor project implementation, and track expenditures
• Assist in drafting programme reports, dashboards, and performance indicators
• Liaise with colleagues to resolve transactional or procedural issues
• Facilitate processing of contracts, including TOR uploads and Service Gateway transactions
• Manage office calendars, coordinate meetings, and draft minutes
• Maintain tracking systems for staff leave and absence
• Prepare documentation for financial monitoring
• Collect and facilitate processing of invoices and payment requests
• Conduct physical verifications of office assets and raise procurement requests
• Update and validate partner contact databases and training participant lists
• Provide travel support for team members
• Support procurement of supplies and office equipment management
• Maintain updated inventories
• Provide logistical and operational support for training sessions, workshops, and conferences
• Assist in preparing background materials, agendas, and attendance records
• Maintain organized document repositories for knowledge sharing
• Provide administrative and logistics support for onboarding new staff, interns, and consultants
• Support staff in navigating digital repositories
• Draft and edit internal communications
• Utilize AI and data visualization tools
• Maintain digital archives
• Champion digital solutions and support colleagues
• Safeguard documents ensuring confidentiality and mitigate data risks
• Support section during emergencies and surge assignments
• Provide back-up support in the office when required

Experience Requirements

• Minimum five years of relevant administrative or clerical work experience required
• Experience working with an international agency, using SAP or related financial software, conducting financial analysis, producing dashboards with Power BI, processing UN HACT/FACE Forms, and working in multi-cultural teams is beneficial

Qualification Requirements

• Completion of a first degree in accounting or finance
• A certification as a chartered accountant is beneficial

Other Details

Languages Required: English

Languages Preferred: Arabic, Chinese, French, Russian or Spanish, or a local language