Overview
This role will ensure smooth management of programme awards, sub awards and contracts, focusing on donor compliance and accountability. It will also build the capacity of staff and partner organizations.
Tasks Summary
- Ensure award management systems and processes are implemented across the life of an award.
- Provide coordination to proposal development and review processes.
- Play a leading role in Award Kick-Off meetings.
- Establish systems for regular monitoring of relevant awards.
- Monitor amendments required on current awards.
- Support the finance team on master budget development, cost allocation, monitoring of award budgets, phasing and forecasting.
- Coordinate processes for donor reporting.
- Maintain a reporting tracker, awards tracker and share regularly with stakeholders.
- Responsible and accountable for award closeout planning and processes.
- Maintain effective communications with Save the Children members.
- Provide regular management information to the Director of Programme Operations.
- Support all functions to ensure donor requirements are understood and complied with.
- Ensure that all appropriate donor formats are available in-country.
- Ensure potential issues and amendment requests are flagged promptly.
- Work with internal and external auditors as necessary.
- Advance the localisation strategy and promote a locally led response.
- Ensure all implementing partners undergo legal vetting and capacity assessment.
- Ensure relevant donor requirements are effectively communicated and understood by implementing partners.
- Ensure partners comply with safeguarding, PSEA policies.
- Ensure that all opportunities, proposals, contracts and amendments with donors are processed and approved through AMS.
- Ensure all partners and sub-award agreements are input into AMS.
- Ensure that all adequate attachments appear on AMS.
- Regularly update and share the active and closed award detailed information.
- Build a high performing award management team.
- Line manage CO AMU staff and lead the function.
- Hold regular monthly awards team meetings.
- Actively develop and implement individual staff development plans.
- Ensure individual and departmental work plans are developed and regularly updated.
- Fairly assign tasks across Awards Officers.
- Establish a team culture of learning, creativity and innovation.
- Organise and deliver regular on-the-job trainings, coaching and mentoring for staff and partners.
- Regularly travel to field and area offices.
- Ensure that all award team members are aware of and compliant with all SCI safeguarding, fraud and code of conduct policies.
Experience Requirements
- 8+ years proven track record of in-country award portfolio management and knowledge of major donors’ compliance requirements.
- Experience communicating with impact (mobilizing teams across departments) in a complex stakeholder environment.
- Proven team leadership in a matrix structure, or similar.
- Experience of supervision and capacity building in Award Management.
- Proven track record of supporting a senior management team.
- Demonstrated commitment to locally led response and equitable partnerships, with experience supporting local organisations to lead program implementation, decision-making, and capacity-strengthening initiatives.
- Experience providing strategic oversight of an awards portfolio, ensuring compliance, quality delivery, and that RFT indicators and organisational standards are consistently met.
- Basic understanding of operational programming, including the realities of the context.
- Experience in managing multicultural teams.
- Experience with Save the Children Award Management System (AMS).
- Demonstrable experience with NGOs in an international environment.
Qualification Requirements
- Professional qualification relating to business, finance, accounting or international development.
- University degree (i.e. BA, BS) in International Development, Business Administration or Finance/Accounting.
