Overview

The HR Associate will be responsible for delivering quality HR services across the Country Office, ensuring transparency and integrity and provide effective human resources advice and services to internal and external clients in compliance with established rules, guidelines, processes and procedures.

Tasks Summary

• Ensure administration and implementation of HR strategies and policies, adapt processes and procedures.
• Provide advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
• Provide advice to staff on all aspects of UN/UNFPA personnel and administrative rules and regulations and the ERP (Quantum)/ HR modules.
• Liaise and provide technical and administrative support to the Country Office in the recruitment of staff, consultants and HR matters.
• Develop and recommend Improvement of HR management process through SOPs.
• Organize recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panel, conduct reference check processes in line with prevailing procedures and provision of advice on recruitment in the UNFPA office.
• Monitoring and tracking of all Contracts, Individual Consultant and Special transactions related to positions, recruitment, benefits, earnings/ deductions, retroactivity, recoveries, adjustments and separations through Quantum.
• Preparation for review of submissions to the Local Compliance Review Panel.
• Validation of HR recurrent personal management services provided by UNDP to UNFPA.
• Support the Operations Manager (OM) in tracking and reporting on indicators relating to HR management, and ensure sharing of best practices, distribution of learning and training materials, organization of HR learning, training and briefing events, networking with other UN agencies and private institutions on work/life matters and psycho-social services.
• Organize learning and briefing sessions for CO staff on different HR policies, as relevant.
• Make sound contributions to knowledge networks and communities of practice, including staff wellbeing and PSEA.
• Participation in preparation of the office Learning plan and individual learning plans.
• Maintain effective HR networking with other UN agencies and communities.
• Synthesis of lessons learnt and best practices in HR.
• Maintain accurate and up-to-date personnel status file in a confidential and secure manner.
• Implement tools and mechanisms for effective and efficient monitoring of personnel activities in support of the operations.
• Active in the day-to-day HR operations, especially with regards to recruitment, learning and development, performance management and employee relations.
• Prepare personnel related reports and analyses, research and draft responses to enquiries for clearance.
• Any other relevant activities/ responsibilities as assigned by the Supervisor and Senior Management.

Experience Requirements

• A minimum of 6 years of progressively responsible experience in Human Resources/Admin is required;
• thorough knowledge of modern office procedures or general office management is required.
• Experience with UN Agencies is an asset.

Qualification Requirements

• Completed secondary level education (high school or equivalent) is required.
• A first-level or advanced degree in Business Administration or related areas is desirable.