Overview
The Property Management Assistant will conduct physical inspections and quality control of United Nations Property, maintain property records, and prepare reports. The role supports property management operations within the United Nations Support Office in Haiti.
Tasks Summary
- Conducts physical inspections and quality control of mission United Nations Property.
- Interacts with other property management stakeholders and providers of services.
- Prepares and submits R&I reports, discrepancy reports, and disposal reports.
- Identifies anomalies and/or discrepancies and records them in Damage Discrepancy Reports (DDR).
- Reviews Goods’ Receipts reports and R&I Reports.
- Maintains accurate and auditable property records in electronic inventory management system.
- Liaises with relevant UNSOH sections to collect and validate supporting documents.
- Assists in the preparation, verification, and consolidation of property management files.
- Assists stakeholders in application of property management policies and procedures.
- Produces analytical reports on a monthly basis and when requested.
- Assists in drafting statements of requirements for contracts and services for disposal.
- Assists in monitoring the execution of contracts for the disposal of property and supplies.
- Assists Technical Units in preparation of equipment write-offs and processing of write-off cases.
- Assists in carrying out Board of Survey functions.
- Prepare statistical analysis and trend analysis on United Nations property.
- Performs other duties, as required.
Experience Requirements
A minimum of five (5) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required. The minimum years of relevant experience is reduced to 3 years for those candidates who possess a first university degree. Experience working with Enterprise Resource Planning (ERP) Systems and/or Systems Applications and Products (SAP) is desirable. Experience in preparing performance reports in supply chain management is desirable.
Qualification Requirements
High School Diploma is required.