Overview
The Project Assistant (Operations) will oversee the assigned project team, ensure the accuracy and quality of messaging to beneficiaries, and perform general administrative tasks to support project implementation.
Tasks Summary
- Oversee the assigned project team by ensuring smooth coordination and delivery of tasks assigned.
- Ensure the accuracy and quality of messaging to beneficiaries contacting the project’s helpline, develop monitoring tools and organize the work of the helpline team members.
- Perform general administrative tasks to support the project implementation in a timely and efficient manner, upon coordination with senior management and in full alignment with the Organization’s standard administrative procedures.
- Develop the methodology and create tools, materials and standard operating procedures and oversee their implementation to ensure the applicability and monitoring of the project administrative procedures.
- Support the coordination of flow of working documents and project deliverables in collaboration with Coordinators of project components.
- Support senior management in the effective monitoring of the budget.
- Prepare analysis and reports for the efficient use of resources.
- Support senior management in the preparation of reports as required for budget preparations and audit.
- Support the collection, verification, safekeeping, updating of data and Means of Verification, maintain and update the project archive.
- Perform such other duties as may be assigned.
Experience Requirements
- At least one year of previous work experience;
- Experience in working in a multi-cultural environment preferred.
Qualification Requirements
- High school degree/certificate with three years of relevant work experience, or;
- University degree in finance, management and business administration, public administration or any other related field from an accredited academic institution with minimum one year of work experience.
- Master’s degree in the above fields will be considered an advantage.
