Overview
The Consortium Finance Manager will lead overall grant and financial management of projects and operations in Kachin state. The role is responsible for grant, financial and risk management, financial reporting, donor communication, and financial capacity strengthening support to local partners.
Tasks Summary
- Focal for donor reporting, relation, communication and engagement on finance and contract compliance/cost eligibility.
- Ensure financial reporting requirements are met.
- Review grant agreements with partners from a financial management perspective.
- Review and analyze grant expenses of partners and variances.
- Ensure donor regulations are compiled in partners financial management and expenditure.
- Support on the review and preparation of Letters of Agreements with partners and CSOs.
- Lead Expenditure Verification audit process.
- Monitor financial and organizational systems of consortium members and advise partners on systems development.
- Conduct quarterly field visits to monitor partners' financial management.
- Support Project Management Unit/Team in financial matters, including fund requests and transfers.
- Review monthly budget utilization of projects.
- Raise funds request to donors and inform donors for funding receipts.
- Support day-to-day finance operational tasks.
- Establish communication channels with finance focal staff from Consortium partners.
- Key contact focal for communication and financial reporting with the project's back donor.
- Provide leadership in audit process for all consortium partners expenses.
- Represent in internal and external meetings regarding finance matters.
- Communicate and liaise with consortium partner staff on financial issues.
- Formulate projects progress reports and have full oversight on the consortium budget.
- Ensure completeness, accuracy, and timeliness of financial reports.
- Compile consolidated financial reports and submit to back donor.
- Verify all program and partners’ expenses and payments.
- Prepare expenditure plan for planned activities.
- Prepare monthly expenditures report based on GL and internal accounting control.
- Record partners expenditures in a proper system and reconcile partners fund balance.
- Oversee income and expenditures of the grant contract.
- Lead the verification of supporting documents of all Consortium partners.
- Prepare and produce reports by consolidating financial information.
- Provide analysis and highlight financial status to Programme Managers.
- Lead Annual budget planning and revise budget based on project requirements.
- Coordinate with technical partners to provide training and coaching on donor guidelines and financial procedures.
- Lead the financial assessment of Consortium partners.
- Ensures the implementation of Oxfam’s gender policy in finance policy and practice.
- Build the capacity of financial staff of consortium partners.
- Carry out trainings and briefing of project staff in agreed procedures.
- Complying with all security policies, procedures, directions, instructions, regulations or plans.
- Taking care of own safety and security.
- Actively contributing to the development and maintenance of security management policy and procedures.
- Ensure adherence to safeguarding policies.
- Ensure completing all annual core compliance courses.
- Report any concerns or witness or suspect any behaviour that could be in breach of the one Oxfam safeguarding policy or Oxfam Code of Conduct.
- Eager and required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights.
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
- In case of emergency response, perform assigned tasks to contribute to an efficient and timely emergency response activities.
Experience Requirements
• Minimum of 5 years of relevant experience in financial management, ideally within the non-profit / Consortium Projects / Funded organization will be asset.
Qualification Requirements
• A university degree in accounting or finance is required and an advanced degree (such as ACCA) is preferred.
