Overview
The Senior Supply Associate manages and supports all activities pertaining to the supply chain function, including planning, sourcing, procurement, transport, shipping, customs clearance, warehousing, assets, and fleet management.
Tasks Summary
- - Support supply activities to facilitate UNHCR end-to-end processes for timely and quality delivery of goods and services.
- - Prepare plans for delivery of relief and non-food items and update UNHCR IT systems.
- - Apply UNHCR's sourcing & procurement strategy for commodities and services.
- - Contribute to preparing and implementing supply chain management plans.
- - Maintain accurate records on supply activities and provide reports.
- - Evaluate purchase requisitions and draft quotation requests/tenders.
- - Prepare Purchase Orders and related correspondence.
- - Support warehouse management and monitor goods delivery.
- - Provide guidance on UNHCR procurement policies and procedures.
- - Ensure PPE agreements are issued and signed.
- - Prepare disposal forms for the Asset Management Board.
- - Provide asset management reports.
- - Monitor the quality and accuracy of supply chain data in business systems.
- - Disseminate and monitor compliance with UNHCR's global supply chain policies.
- - Track operations progress and advise management.
- - Assist in coaching and advising individuals.
- - Track global Supply KPIs and assist in devising regional ones.
- - Monitor periodic Supply exercises and ensure compliance.
- - Assist Country Operations in MSRP management.
- - Support the analysis of country financial reports and address red areas.
- - Support country needs assessment plans and monitor their inclusion in regional procurement plans.
- - Ensure local liaison with partners to support supply activities.
- - Provide local support to UNHCR supply chain.
- - Manage storage of goods according to best practices and UNHCR rules.
- - Ensure timely customs clearance of consignments.
- - Coordinate supply activities of UNHCR Partners and/or contractors.
- - Establish PPE status through regular physical verification.
- - Manage PPE disposal process and plan for replacement items.
- - Implement effective asset and fleet management.
- - Adapt local supply chain structures to operational needs.
- - Support the identification and management of risks impacting objectives.
- - Perform other related duties as required.
Experience Requirements
- For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
- Essential: Not specified.
- Desirable: Other UN procurement and logistics training – such as IAPSO and UNPD.
Qualification Requirements
Certificates and/or Licenses: Trade; Commerce; Business Administration; Economics; Marketing; or other relevant field.
