Overview
Provide administrative and financial support to the Resources Management Unit for Pacaraima/RR, assisting with financial, procurement, and administrative activities.
Tasks Summary
- Provide support to the Administrative Coordinator in financial, procurement and other administrative activities.
- Assist in implementing procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR), Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM procurement guidelines.
- Ensure that all procurement and contracting processes are in full compliance and all activities are up to date with IOM and donor reporting and auditing requirements.
- Provide support and guidance to Program Support focal persons with regard to procurement procedures and advise as appropriate on the most cost effective and efficient methods in procuring goods and services.
- Follow up with suppliers for the timely and proper delivery of the goods/ services.
- Conduct regular vendors’ checks and market surveys to ensure a full knowledge of the availability and price of different supplies and goods in the local market.
- Provide overall assistance to the work team in the absence of Administration & Finance colleagues.
- Assist during internal and/or external audit exercises and/or other controls.
- Any other duties that may be assigned.
Experience Requirements
- High School diploma with at least 4 years of relevant work experience; or
- University degree in Business Administration / Finance / Accounting, or any related field with at least 2 years of relevant experience.
- Minimum Two years of relevant work experience in procurement and logistics.
- Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
- Experience working within a team of colleagues from diverse cultures and professional backgrounds.
- Previous experience in a procurement unit at an international organization is an advantage
Qualification Requirements
- High School Degree/Certificate
- University degree in Business Administration / Finance / Accounting, or any related field
