Overview

Provides project and administrative support for the implementation of projects within the Energy and Environment Portfolio, ensuring high quality and accuracy of work.

Tasks Summary

• Assist in the coordination and implementation of project activities.
• Provide support to monitoring and evaluation activities, data collection, and database updates.
• Prepare progress reports, identify issues, risks, and propose solutions.
• Participate in project activities, meetings, and events.
• Assist in the organization of online and offline events and communication activities.
• Ensure compliance with UNDP rules, regulations, policies, and procedures.
• Support the organization and coordination of meetings, training sessions, workshops, and conferences.
• Assist in managing project finances, processing invoices, and preparing budgets.
• Assist in managing procurement processes, preparing tender documentation, and small procurements.
• Draft terms of reference for consultants and contractors.
• Assist project teams, experts, and consultants with travel and logistics.
• Coordinate and organize trainings, field visits, missions, and conferences.
• Maintain accurate electronic and paper filing, information, and records systems.
• Assist in maintaining cooperation and communication with project partners and beneficiaries.
• Maintain contact databases related to partners and beneficiaries.
• Prepare official correspondences for national and international partners.
• Support knowledge building, knowledge sharing, and capacity building activities.
• Participate in training and organize briefings on internal procedures.
• Provide support to other capacity building activities.
• Disseminate and share relevant data and lessons learned.
• Compile and systematize project knowledge, products, and tools.

Experience Requirements

• Minimum six (6) years of working experience with secondary education OR three (3) years of working experience with a bachelor’s degree in Programme/project support or other related fields.
• Proficiency in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience with UN/UNDP or International organizations or Development organizations is desired.
• Experience in organizing events (online and/or offline, including retreats, trainings, meetings etc.) is an asset.
• Experience in performing administrative tasks (organizing duty travel, financial reporting, formal correspondence) is desired.
• Experience in facilitating procurement processes is desired.
• Experience with ERP systems (e.g. Quantum) is a desired skill.

Qualification Requirements

• Secondary Education is required.
• University degree (Bachelor’s degree) in Business Administration, Management, Economics, Human Resources, Finance, Accounting, Social Sciences, or other related fields will be given due consideration, but is not a requirement.

Other Details

Languages Required: • Fluency in English is required. • Fluency in Ukrainian is required for local personnel.

Languages Preferred:

Contract Duration: 1 Year with Possibility for extension

Work Modality:

Remuneration: