Overview
The Common Premises Associate will ensure the effective and satisfactory provision and maintenance of common premises, including finance and administrative services to the UN House.
Tasks Summary
- Assist Common Premises Manager in liaising with UN Agencies to assess needs and collect proposals.
- Prepare annual Common Premises/Services work plan and budget.
- Manage all Common Areas in the UN Building and adjacent territory.
- Maintain an inventory of items in Supply Containers.
- Process payments from the common services account and prepare invoices.
- Support monitoring of cost-shared Common Premises personnel.
- Responsible for expendable and non-expendable property and preparation of inventory reports.
- Provide support in the dissemination and sharing of relevant data and lessons learned.
Experience Requirements
- Minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of experience in administration, logistics, finance and/or procurement or other related field.
- Experience managing common services within government or international organization.
- Experience in managing common facilities with national or international agencies.
- Experience with international and national organization as well as UN experience.
- Experience in processing payment and monitoring expenditures.
- Experience in assets management and managing contract of LTAs and knowledge of procurement process.
- Possession of working experience with UNDP in administration/financial.
- Experience in the usage of computers and office software packages, advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Qualification Requirements
Secondary education is required, or University Degree in Business Administration, Public Administration, Finance, Development or equivalent field.
