Overview

The UNV Administrative and Finance Assistant will provide administrative and financial support to the Caribbean Environment Programme at UNEP.

Tasks Summary

• Initiate, review, process and follow-up human resource activities.
• Respond to staff enquiries regarding entitlements and administrative procedures.
• Oversee maintenance of vacancy announcement files and track recruitment status.
• Assist in the preparation and review of financial and human resource proposals.
• Monitor expenditures and compare with approved budget.
• Assist in budget performance submissions and finalization of reports.
• Prepare or customize financial reports from Umoja system.
• Coordinate with other finance and budget staff.
• Draft routine correspondence for administrative, financial, audit, and personnel matters.
• Keep up to date on documents/reports/guidelines related to programme budgets.
• Provide administrative support to the coordinator and/or Administrative Fund Management Officer.
• Coordinate with service units and liaise with internal team members.
• Perform other related administrative duties, including operational travel programme and monitoring accounts.
• Assist with data collection, analysis, and preparation of presentations and reports.
• Provide operational coordination and administrative services in Umoja for procurement projects.
• Review and prepare requirements and scope of work for procurement.
• Coordinate day-to-day administration of contracts with external contractors.
• Maintain internal files and documentation for procurement activities.
• Inspect and receive goods/services and perform asset management activities.
• Process payment of contractors' invoices.

Experience Requirements

• 5 years of progressive work experience in administration and finance.
• Programme or Project management.
• Procurement.
• Work experience with UNDP or other development agencies is an asset.
• At least one (1) year Experience in Environmental programmes.
• At least one (1) year or more of experience in data analytics or related area is desirable.
• Experience in the United Nations system or other comparable international organization is desirable.
• Working experience with Enterprise Resource Planning (ERP), finance systems and International Public Sector Accounting Standards (IPSAS) is desirable.

Qualification Requirements

• Bachelor's degree in Business Administration, Finance, Economics and Accounting; International Development; Environmental Studies and/or other related fields.

Other Details

Languages Required: • English, Level: Working knowledge

Languages Preferred: • Spanish, Level: Working knowledge, Desirable • French, Level: Working knowledge, Desirable

Contract Duration: 11 months

Work Modality: Onsite

Remuneration: