Overview

Provide administrative support to implement project-related activities and support the project team’s communication with local counterparts and partners.

Tasks Summary

• Provide administrative support to implement project-related activities.
• Support the project team’s communication with local counterparts and partners.
• Support the adequate execution of technical and/or administrative activities of the project.
• Organize project meetings and document group meetings, forums, consultations, training events and other activities.
• Support in the collection of data, legislation and other documents.
• Organize and archive all documents and information relevant to project administration.
• Support the receipt and distribution of correspondence, materials, and equipment.
• Support the team through audits and other administrative and financial compliance checks.
• Maintain and update office inventory.
• Request quotes for low-value acquisitions.
• Write official letters in Portuguese.
• Support the selection processes of technical and/or field personnel.
• Assist in receiving monthly reports from consultants and/or field staff.
• Assist in the organization of events (in-person or online).
• Assist with travel requests for the technical team.
• Be responsible for keeping information organized and accessible.
• Carry out specific activities and other tasks that may be requested by the supervisor.
• Support other administrative functions as requested.
• Participate in missions as requested.

Experience Requirements

• Minimum two (2) years of experience in administrative, secretarial, project management, operational and/or human resources activities is required.
• Professional experience with local governments and/or civil society and advocacy initiatives is desirable.
• Previous experience in the United Nations System is desirable.
• Familiarity with and interest in urban development and climate issues as well as the Organization's global urban agenda is desirable.

Qualification Requirements

• Bachelor’s degree in Administration, International Relations, Public Management or related fields, or additional three (3) years of relevant experience to the post, beyond the requirement.

Other Details

Languages Required: • Fluency in Portuguese is required.

Languages Preferred: • Working knowledge of any other working language of the United Nations is desirable.

Contract Duration: 2 months, with the possibility of renewal

Work Modality:

Remuneration: SB-3/1 UNDP Brazil Salary Scale.