Overview
Provides substantive and administrative support in managing priorities and work flow for the USG-CAAC and the Office. Compiles and analyzes data, serves as a communications link, and handles representational duties.
Tasks Summary
- Assists in the overall administration of OSRSG-CAAC.
- Compiles and analyzes basic data from a variety of sources.
- Serves as a communications link between supervisor and senior staff.
- Takes full responsibility for time management and scheduling.
- Undertakes representational duties.
- Screens and prioritizes all incoming correspondence.
- Researches, compiles and summarizes background materials.
- Independently handles a wide range of complex information requests and inquiries.
- Supports the USG-CAAC in presentations.
- Establishes/improves administrative procedures and systems.
- Prepares, processes and classifies confidential information.
- Handles a wide range of administrative duties/processes.
- Exercises quality control function for all outgoing documents.
- Uses standard word processing package to produce documents and reports.
- Manages, updates and further develops internal databases.
- Performs other duties as assigned.
Experience Requirements
- A minimum of seven (7) years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
- Experience using email applications such as Microsoft Outlook, Lotus Notes or similar is required.
- Experience using Microsoft Office Word and excel is required.
- Experience in data analytics or related area is desirable.
- Experience working in the front office of a high level official in an international organization is desirable.
- Experience in working with other UN system entities or any other international organization is desirable.
- Experience in using ERP systems (such as Sap, Umoja or similar) is desirable.
- Experience using talent management platforms (such as People Soft, Inspira or similar) is desirable.
Qualification Requirements
High school diploma or equivalent is required.
