Overview

Provides administrative support for document processing, translation coordination, and human resources functions within the Secretariat of the Convention on Biological Diversity.

Tasks Summary

• Sends documents for translation, provides instructions, answers queries, and follows up with translators
• Reviews translations for consistency, format, and completeness
• Maintains records of translation flow and coordinates with translation shifts
• Acts as translation team leader during in-session periods
• Conducts terminology work and maintains a multilingual glossary
• Posts documents online and submits them for posting to the Official Document System
• Formats documents using MS Word, including creating tables, graphics, and charts
• Assists with hiring and payment of contracted language personnel
• Prepares purchase orders for translators and liaises with Finance and Budget Unit
• Creates shopping carts in UMOJA and follows up for approval
• Communicates with language contractors regarding contracts
• Creates Service Entry Sheets for payment processing
• Prepares correspondence and files translator documents in SharePoint
• Maintains a list of per-word translators for tracking purposes
• Assists with recruitment of interpreters for pre-session meetings
• Responds to auditors' queries and proposes solutions
• Assists with data collection, analysis, and report preparation
• Assists with updating information material such as web pages or brochures

Experience Requirements

Experience in performing a broad range of administrative functions, including budget and work programme coordination, human resources support, and database management.

Qualification Requirements