Overview
The Chief of Mission Support is responsible for providing managerial, logistical, and administrative support for the office mandate, including budget, finance, human resources, logistics, communications, and transport.
Tasks Summary
- Certifies mission expenditure.
- Plans, organizes, implements, manages and oversees the activities of all administrative and logistical support operations.
- Provides effective management of human, financial and material resources of the Office.
- Identifies broad strategies for the development and implementation of the Office support's work programme.
- Ensures development, preparation, coordination and monitoring of overall work plans, strategies and programs for the support activities of the mission and takes the lead in securing the required human and financial resources for the mission.
- Establishes sound policies, procedures, practices, standards and tools consistent with UN regulations, rules, policies and practice for proper budget, accounting, financial and human resources management and control.
- Liaises, negotiates and coordinates with national authorities on administrative and logistical matters.
- Ensures cooperation and integration of administrative and logistical resources with other substantive elements of the Office.
- Provides guidance, support and supervision to senior administrative and logistics support staff, as well as audit and evaluation services.
- Ensures the provision of guidance, performance evaluation, supervision and mentoring to all administrative support and other staff in his/her responsibility areas.
- Maintains good order and discipline of staff under his/her overall supervision.
- Represents the Office before legislative bodies, providing information and clarification in support of budget proposals.
- Represents the mission support component at meetings, protocol and ceremonial occasions, military parades, etc.
- Provides briefing to visiting senior officials on mission, administrative and technical support activities.
- Acts as OIC Head of Mission in the absence of the Head of Mission.
- Feels in the position of the Chief of Staff and attends all meetings, programmes and conferences related to the COS.
- Participates and makes substantial contributions during Senior Management Team (SMT) and Crisis Management Team (CMT) meetings.
- Chairs SMT and CMT meetings in the absence of the HOM.
- Performs other related work as required.
Experience Requirements
A minimum of ten (10) years of progressively responsible experience in Administration, Budget, Logistics, Information Technology, Communication or related field is required.
Qualification Requirements
An advanced university degree (Master's degree or equivalent) in business or public administration, human resources management, finance, accounting, or related area is required. A first-level university degree with in combination of two additional years of qualifying experience may be accepted in lieu of the advanced university degree.