Overview
Provides substantive support to the planning, coordination, and delivery of project activities. Collaborates with project stakeholders to maintain effective coordination, facilitate operations, and ensure efficient delivery of activities.
Tasks Summary
- Supports senior technical leads or project managers in stakeholder engagement, training needs assessment, and capacity-building programme development.
- Contributes to budget preparation, procurement processes, and risk identification with mitigation measures.
- Assists in drafting project agreements, amendments, and budget revisions.
- Coordinates logistics for training sessions, workshops, and meetings.
- Supports the development of training materials and integration of thematic inputs.
- Liaises with service providers and project stakeholders for effective project implementation.
- Facilitates internal and external communications.
- Develops and updates monitoring tools, progress tracking sheets, and risk/issue registers.
- Collects, prepares, and archives documentation related to training and project activities.
- Contributes to drafting and quality assurance of reports, meeting minutes, and donor/partner submissions.
- Tracks project milestones and alerts managers on deadlines and reporting requirements.
- Ensures compliance with UNOPS policies, procedures, and donor requirements.
- Coordinates procurement, travel, transport, and inventory management.
- Supports HR-related project requirements.
- Manages project files, shared drives, and document management systems.
- Supports the organization, facilitation, and delivery of training and learning sessions on project management.
- Participates in knowledge-sharing initiatives and Communities of Practice.
- Conducts research on project management-related topics and contributes to drafting reports.
Experience Requirements
- Relevant experience is work in project management or related areas.
- Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
Qualification Requirements
- Required: Secondary school (or equivalent) with 6 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience.
- Desired: A globally recognized professional certificate or membership in Project Management is desired.
