Project Support and Business Administration Intern

Overview

This internship provides experience in service delivery and project management in support of NATO partners and external customers within an assurance context.

Tasks Summary

• Assisting with project assurance intake (administrative tracking and reporting, plus assessment tasks to be confirmed)
• Supporting monthly and quarterly reporting for services and projects (status reports and required updates in SNOW/CSLA, and project overviews for execution meetings)
• Assisting with new service requests with CQO, including supporting price proposals for annual and ad-hoc funding
• Handling administrative requirements related to service delivery (e.g., ECIS spending, travel, and meeting coordination), liaising with branch management
• SharePoint information management strategy
• Capacity/demand planning for assurance to project work
• Internal task-tracking tools
• A toolkit for PMs on assurance responsibilities
• An online presence update for IAB services, depending on skillset

Experience Requirements

• Business administration: Performs routine administration activities in a structured environment. Follows clear procedures and uses standard digital tools. Stores and files information following agreed procedures. Makes simple travel and meeting arrangements.
• Customer service support: Receives and handles requests for service, following agreed procedures. Promptly allocates calls as appropriate. Logs incidents and service requests and maintains relevant records.
• Portfolio, programme and project support: Assists with the compilation of portfolio, programme and project management reports. Maintains programme and project files from supplied actual and forecast data.

Qualification Requirements

• Currently studying towards a university-level degree or have recently graduated in the past 12 months

Other Details

Languages Required: • A thorough knowledge of one of the two NATO languages, both written and spoken, is essential

Languages Preferred: • Some knowledge of the other NATO language is desirable

Contract Duration: 6 months

Work Modality:

Remuneration: • 1,477.30 Euro (EUR) Monthly • Reasonable travel expenses to start on day 1 and to return to your home location once the internship is complete.