Overview
Lead impactful projects delivering essential transactional services, ensuring excellence in HR, procurement, and grants management within a dynamic global framework.
Tasks Summary
- Develop, complete and update the project implementation plan.
- Implement the approved plan within tolerances set by the Project Board.
- Embed sustainability dimensions into the project life span.
- Manage the production of required outputs, taking responsibility for overall progress and use of resources.
- Ensure quality of work packages and deliverables comply with quality requirements.
- Liaise with external suppliers or account managers.
- Manage acceptance and delivery of work packages.
- Monitor project progress, control project variances, and manage changes.
- Identify, anticipate and advise senior management and the project board on mitigating measures against project risks.
- Identify and report potential opportunities for UNOPS.
- Comply with the organization’s policies and standards.
- Be aware of applicable local laws and regulations, and ensure adherence.
- Prepare and adapt all relevant plans for approval by the project board.
- Manage the reporting obligations defined in the implementation plan and legal agreements.
- Maintain project documentation.
- Understand and apply the UNOPS financial rules and regulations.
- Provide a formal handover of the project to the closure manager.
- Support project audit activities.
- Include a results framework and M&E plan in the project implementation plan.
- Prepare and issue regular project and financial reports.
- Regularly review project status and evaluate performance criteria.
- Maintain diaries and progress reports.
- Provide routine oversight and analysis of delivery data.
- Ensure all project team members track and regularly update milestones and targets.
- Develop stakeholder engagement strategies and plans.
- Actively engage stakeholders, take feedback, and adjust as necessary.
- Establish solid working relationships with the project board, clients, and key stakeholders.
- Enable formulation of project communication plans and monitor effectiveness.
- Coordinate stakeholder engagement and communication.
- Ensure stakeholders are aware of project activities, progress, and exceptions.
- Work with internal stakeholders to ensure projects comply with audit requirements.
- Work with procurement/ purchasing personnel to ensure effective interface with suppliers’ quality systems.
- Coordinate quality reviews of project documents and deliverables.
- Provide quality control for management outputs.
- Create a learning environment for the project team.
- Actively interact with other project managers and the wider project management community.
- Stay abreast with latest updates and good practices of the profession.
- Ensure lessons learned are shared in a timely and appropriate manner.
- Provide feedback to corporate practice groups on policy and systems.
- Provide feedback to functional groups on policies and related guidance.
- Organise and structure the project team.
- Provide regular guidance and direction to the team.
- Lead and motivate the project management team, and manage performance.
- Ensure performance reviews are conducted fairly, accurately, and on time.
- Select, recruit, and train project teams.
- Ensure safety and security for all project personnel.
Experience Requirements
- Relevant experience is work in project management specific to HR processes or services, financial management, grants management, procurement or related areas.
- Experience in project coordination and operations management is required.
- Knowledge of relevant quality standards, and assurance methodologies is required.
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
Qualification Requirements
- Bachelor’s degree (or equivalent) in any discipline with 4 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 2 years of relevant experience is required.
- A globally recognized professional certificate (e.g. PRINCE2, PMI, etc) or membership in Project Management is desired.
