Administrative Assistant (Inventory)

Overview

Provides administrative support to the Services to Science and Research (SSR) branch within the International Agency for Research on Cancer (IARC), focusing on inventory management and general administrative tasks.

Tasks Summary

• Provide administrative support to the team, including drafting and editing documents in English and French.
• Maintain an organized and updated filing system for ASO documentation.
• Participate in basic ASO services such as calls, mail, shipments, and trainings.
• Follow specific operations or service agreements.
• Prepare in-house ASO communications.
• Assist with visa processing, UNLP applications, and conference service coordination.
• Act as the asset focal point, managing office assets and the asset register.
• Collect information from Branches regarding assets for disposal or relocation.
• Check disposal requests and prepare lists of assets for the Property Survey Committee (PSC).

Experience Requirements

• At least 3 years of relevant experience in an administrative support role.
• Desirable: Experience working in intergovernmental organizations, the United Nations common system or similar organizations, and/or experience working in a research environment.

Qualification Requirements

• Essential: Completion of secondary school or equivalent in secretarial/administrative fields, recognized by a diploma (DUT, BTS or equivalent).
• Desirable: University degree in a relevant field.

Other Details

Languages Required: • Excellent knowledge of French and working knowledge of English.

Languages Preferred:

Contract Duration: 1 year renewable subject to availability of funds, satisfactory performance and continuing need for the post

Work Modality:

Remuneration: • Fixed remuneration amounts to EUR 3,396 per month, net of income tax but before deduction of employee share contributions for UNJSPF and private insurance plans. • Other benefits include different types of leave and allowances for dependent family members.