Staff Assistant (Budget) - JSEC, Ulm

Overview

Support the Staff Officer Budget by collecting and analyzing HQ requirements and ensuring timely execution of authorized payments. Contribute to the smooth operation of the budgetary process.

Tasks Summary

• Support the Staff Officer Budget during the screening/approval process of the HQ budget estimates;
• Assist in the preparation of the regular Budget Execution Report (BER);
• Execute authorised payments on behalf of JSEC and records receipt of incoming funds as well as budget transfers;
• Execute budget analysis, monitors the financial execution of expenditures and generates statistics and budget execution data;
• Create regular management information reports and analyses related to disbursing, including cash flow data;
• Compiles financial data analyses resulting from submitted requirements;
• Maintain a payment archive;
• Assist with drafting official letters for signature;
• Assist Divisional/Directorate Fund Managers in their assigned tasks and acts as Fund Manager as requested;
• Coordinate tasks and maintain the schedule of workflow and appointments within the Budget Branch.

Experience Requirements

• Higher Secondary education and intermediate vocational training in finance, accounting, business administration, economics, public administration or related discipline which might lead to a formal qualification with 2 years experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience.
• Profound professional experience in a support function, in particular budget screening and approval processes, budget preparation and budget analysis efforts;
• Working knowledge of Automatic Data Processing (ADP) systems;
• Experience as Budget Assistant in NATO or other international or national organization (advantage);
• Experience with the NATO Automated Financial System (FinS) and/or Oracle Financials (advantage);
• Demonstrable experience in financial analysis and statistics (advantage);
• Experience in analysing financial data for military missions (advantage);
• Experience in operating automated accounting system(s) (advantage);
• Any further training relevant to the job (e.g. Resource Management, Orientation Course) (advantage).

Qualification Requirements

• Higher Secondary education and intermediate vocational training in finance, accounting, business administration, economics, public administration or related discipline
• Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation

Other Details

Languages Required: • A good command of English both written and spoken.

Languages Preferred:

Contract Duration: Initially a definite duration contract of three years.

Work Modality:

Remuneration: • 5,260.65 Euro (EUR) Monthly • Salary is tax free including (where eligible) expatriation, family and children's allowances and additional privileges for expatriate staff; • Education allowance for children (where appropriate) and an excellent private health insurance scheme; • Generous annual leave and home leave (if eligible); • Retirement Pension Plan.