Overview
The Supply Chain Officer is responsible for supporting end-to-end supply chain operations, including sourcing, procurement, warehousing, and logistics activities for assigned projects. The role ensures compliance with SCI policies and procedures while maintaining efficient operations of Save the Children programmes in Vietnam.
Tasks Summary
- Provide support and advice on procurement planning from proposal stage.
- Review procurement timelines and requirements, ensure alignment with project objectives and budgets and consolidate procurement plans for assigned projects.
- Arrange and lead the regular procurement plan review meetings with budget holders and stakeholders.
- Track action items and recommend plan optimizations.
- Lead end-to-end procurement activities for assigned projects, including market research, supplier selection, contract management, and savings calculation.
- Support Supply Chain Manager in Framework Agreement (FWA) management activities.
- Develop and maintain standard required specs for common procurement categories.
- Create standardized evaluation criteria for frequently purchased goods/services.
- Implement best practices in procurement processes and document standard operating procedures.
- Analyze current processes for efficiency gaps and propose/implement process enhancements.
- Establish and maintain strong relationships with strategic and key suppliers.
- Conduct regular supplier performance reviews and business reviews.
- Provide strategic advice on sourcing and procurement activities.
- Guide stakeholders through procurement processes.
- Recommend solutions to optimize supply chain efficiency.
- Support project teams in procurement planning and execution.
- Identify and mitigate potential supply chain risks.
- Advise on best practices and process improvements.
- Facilitate communication between project teams and supply chain functions.
- Support budget holders in procurement-related decision making.
- Provide regular updates on procurement status and market conditions.
- Maintain effective warehouse management and TIM system operations.
- Conduct regular stock checks and reconciliation between TIM and Agresso.
- Manage proper inventory coding and stock management.
- Monitor expiry dates and stock turnover.
- Ensure proper storage facilities management.
- Coordinate distribution activities to project sites.
- Maintain the Asset Register and participate in Asset count bi-annually.
- Maintain ProSave system operations for procurement activities.
- Support supplier registration in Ariba Network and validate, update supplier information.
- Provide system support to assigned projects & suppliers.
- Conduct supplier training on system usage.
- Monitor and report system issues.
- Run, analyze procurement and inventory reports for assigned projects/SOF.
- Self monitor and report on assigned management indicators on a regular basis.
- Coordinate payment forecasts and schedules with Projects/Finance.
- Analyze procurement data and trends.
- Ensure compliance with SCI policies and donor requirements.
- Support training of CO staff and partners on procurement procedures.
- Contribute to team capacity development.
- Provide technical support to partners and project staffs.
Experience Requirements
Qualification Requirements
