Finance Assistant

Overview

The Finance Assistant supports the provision of financial services within the support services function, ensuring high quality, accuracy and consistency of work. The role involves accurate data entry and presentation of financial information as well as a client-oriented approach for an efficient and effective support to financial services within the organization.

Tasks Summary

• Support full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
• Verify that the application of processed funds is matched and completed, transactions are correctly recorded, and posted in oneUNOPs.
• Follow up with field offices, donors, and other United Nations agencies to gather any additional information necessary for identifying and applying pending deposits to the designated project.
• Support the preparation of lists of pending and incoming fund reports following standard operating procedures.
• Maintain and update the list of pending and incoming funds for all UNOPS bank accounts daily.
• Coordinate with focal points in UNOPS offices to identify and apply incoming funds to appropriate cost distributions.
• Timely attend to routine inquiries related to project contributions and accounts receivables.
• Support the initiation of the Request for Payment (RFP) with the indicated purchase order (PO), receipt, and amount on the invoice corresponding to the PO.
• Assist and respond to the bank reconciliation team if any inquiries are related to accounts receivable transactions.
• Collaborate with the insurance team to record medical insurance reimbursements.
• Monitor the payment inbox, follow up with supplier payments, and inform the case officer/ UN Webbuy.
• Check the completeness of supplier documents submitted for payment in Web Buy.
• Process vendor information modifications.
• Support case officers for supplier prepayments upon receipt of instructions.
• Assist case officers in refunds and claim cases, checking the accounts receivable for claim refunds.
• Monitor the shared mailbox and forward emails to relevant case officers for action.
• Raise and send invoices in the UN Web Buy Plus platform to the client for payment.
• Raise the invoice on the centralized receivable tool for advance and deferred paying clients.
• Follow up on client payments and inform UN Web Buy case officers of their action in case of a delay.
• Reconciliation of the UN Web Buy cases and adjustments or refund requests based on the reconciliation report.
• Support posting insurance (Willis) to multiple UNOPS projects based on the certified report finalized by the Procurement Group (PG).
• Approve / reject UN Web BUy registration requests for new users based on existing SOP.

Experience Requirements

• Relevant experience is work in accounting and financial experience at national level.
• Experience in the usage of computers and knowledge of google sheets and database packages is desirable.
• Experience in handling web-based management systems is desirable.

Qualification Requirements

• Required Secondary school (or equivalent) with 4 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.
• Desired Specialized training in finance is desirable.

Other Details

Languages Required: • English Fluent

Languages Preferred: • Spanish Fluent • French Fluent • Arabic Fluent • Russian Fluent • Chinese, Mandarin Fluent

Contract Duration: Ongoing subject to organizational requirements, availability of funds, and satisfactory performance.

Work Modality:

Remuneration: