Office Assistant

Overview

Provides clerical and administrative support within the Division of Financial Resource Management, assisting with financial and administrative matters and ensuring efficient service delivery.

Tasks Summary

• Screen incoming mail and draft replies for supervisor’s signature on non-technical aspects.
• Keep track of pending matters and follow up with other offices on deadlines.
• Screen phone calls and visitors.
• Respond to complex information requests and inquiries.
• Draft routine and non-routine correspondence, proofread documents and edit texts.
• Assist in the preparation of papers and presentations by extracting/summarizing statistics.
• Initiate and follow up on actions related to recruitment, training, study tours, equipment purchase, and payments using SAP.
• Perform administrative tasks such as arrangements for meetings and events, reservations, budget follow-up, and research.
• Prepare requests/documents such as requisitions, purchase orders, travel requests/authorizations, and expenditure authorizations.
• Maintain an up-to-date filing system and databases.
• Carry out ad-hoc assignments and research activities.

Experience Requirements

• A minimum of five (5) years of working experience in providing support to managerial/professional staff and using administrative skills is required.
• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is required.
• Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
• Experience with SAP or similar ERP software is desirable.

Qualification Requirements

• Completed higher secondary education (high school diploma or equivalent), is required.
• Formal administrative/secretarial/clerical training or equivalent, is desirable.

Other Details

Languages Required: Fluency in written and spoken English is required.

Languages Preferred: Fluency and/or working knowledge of another official UN language, is desirable.

Contract Duration:

Work Modality:

Remuneration: