Overview
The Procurement Specialist will perform procurement tasks to support the work of the Department, providing day-to-day procurement and contracts services to ensure efficient and timely delivery of services.
Tasks Summary
- Organize purchasing and procurement processes, including supplier search, selection, and negotiation.
- Prepare purchase orders, call for tenders, and market consultations.
- Analyze bids, including financial analysis and administrative admissibility.
- Negotiate purchasing terms with bidders and finalize contracts.
- Develop and update procurement plans and activities.
- Control and analyze expenditures data to optimize purchases.
- Search for and screen potential suppliers.
- Prepare vendor profiles in SAP.
- Monitor supplier performance and follow up on purchases.
- Co-operate with the Secretariat of the Procurement Committee.
- Manage procurement disputes when necessary.
- Manage special projects.
- Suggest improvements to procurement policy.
Experience Requirements
- At least three years of practical and relevant experience in corporate procurement, preferably as a buyer or procurement officer.
- Experience drafting procurement plans.
- Experience recommending appropriate procurement methods.
- Experience guiding internal clients on efficient procurement.
- Experience working in SAP procurement and/or contracts modules.
- Specific experience creating suppliers in SAP.
- Experience coping with conflicting requests and meeting tight deadlines.
- Proven track record of seeking innovative solutions.
- Experience communicating and fostering working relations with colleagues.
- Experience with e-procurement/SAP is a plus.
- Proven ability to understand administrative and financial procedures of the Organization or experience in a similar international structure would be an advantage.
Qualification Requirements
University degree in procurement, business/management, finance, engineering and/or equivalent.
