Overview
The Finance Assistant supports the maintenance of accounting records, cash and bank management and controls, providing financial and administrative support to DRC and partners.
Tasks Summary
- Daily accounting (bookkeeping) according to DRC operations handbook
- Handle Cash and bank payment documents needed for the day-to-day financial transactions.
- Ensure that all payment supporting documents are complete and are in accordance with DRC financial procedures and regulations.
- Manage petty cash and clear cash advances upon request.
- Update Cashbooks on a daily basis to reflect the actual status of cash count and bank balance for all currencies.
- Issue cash receipts and archive them for all collected cash.
- Ensure all bank accounts statements are reconciled monthly in DRC Dynamics within the Month end closure deadlines.
- Prepare weekly cash counts and ensure reconciliation in DRC Dynamics.
- Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) and tracking all the payments made.
- Create Vendor Invoices in Dynamics and follow up the approval process.
- Process payment to vendors through bank cheques and Internet banking
- Process tax and all other statutory payments every month before deadline.
- Stamp “PAID” on all vouchers immediately after the payment is made.
- Create project expense journals for low value procurement
- Correctly use DRC Dynamics functionalities in area of concern
- Support project audits and donor verification exercises by providing the required supporting documents.
- Daily scanning of supporting documents to attach in DRC Dynamics.
- Update payment tracker on a daily basis.
- Assist the Finance team in other areas as required.
Experience Requirements
- Minimum 1 year of relevant work experience
- Experience with carrying out admin tasks
- NGO experience
Qualification Requirements
Diploma in Finance/Accounting or equivalent professional qualification
