HUMAN RESOURCES OFFICER, FS6

Overview

The Human Resources Officer will support and advise the Chief Mission Support on all matters related to Human Resources management.

Tasks Summary

• Supervise, guide and train HR Partners on administration of staff benefits and entitlements.
• Review grievances/ complaints related to entitlements and benefits of staff.
• Advise on the development, modification and implementation of United Nations policies and practices on entitlements.
• Review and recommend level of remuneration for consultants and individual contractors.
• Participate in knowledge/awareness building amongst managers and staff members regarding staff rules and regulations.
• Provide inputs on the development, modification and implementation of staff regulations and rules, administrative instructions, policies and procedures.
• Monitor and evaluate the effectiveness of related guidelines, HR rules, regulations practices and procedures.
• Contribute to the mission planning and budget process by conducting analysis and providing inputs on emerging capacity gaps.
• Reflect recommendations of staffing reviews and workforce planning into staffing requirements for budget preparation.
• Provide advice to hiring managers on loaning of posts between sections and movement of posts and staff between locations.
• Provide advice to managers and supervisors on the use and effectiveness of workforce planning and organizational design.
• Work directly with individual units/sections to identify operational needs and priorities.
• Assist in the development of an operational workforce planning strategy and recruitment plan for the mission.
• Review post/functions of respective units to ensure operational needs are met and classification standards are applied correctly.
• Identify positions where duties and responsibilities have changed substantially and prepare requests for classification.
• Provide guidance to managers and staff on the application of classification policies and procedures.
• Review documentation for submission for classification requests and contribute to the implementation of classification results.
• Research and compile mission's responses to formal and informal requests under the Administration of Justice (AoJ) system.
• Contribute to efforts and measures aimed at addressing and mitigating staff grievances.
• Contribute to the development of preventive activities such as training and sharing best practices.
• Prepare a wide range of HR related business intelligence reports and statistical reports.
• Propose and develop reporting templates based on new or ad hoc information requirements.
• Prepare monthly vacancy planning assumptions based on recruitment status reports.
• Prepare and submit information on monthly staffing complements.
• Implement and establish a mechanism for recording and tracking recruitment cases.
• Serve as focal point for coordination and deployment of new HR Recruitment Innovation systems/applications.
• Draft reports and presentations for staff and senior management.
• Manage recruitment processes including coordinating with Unit/Section Chiefs and hiring managers.
• Review job openings in consultation with hiring managers.
• Conduct preliminary review, prepares, and submits recruitment cases to Field Central Review Bodies (FCRB).
• Arrange and conduct interviews for selection of candidates.
• Review recommendation on the selection of candidate by client offices.
• Participate in task forces and working groups identifying issues/problems, formulating guidelines, and establishing new procedures on recruitment and staff selection.
• Contribute to the monitoring and evaluation of the implementation of delegated authorities.
• Provide guidance in the performance management system by monitoring compliance.
• Provide substantive support to mission components on standards for the development of individual workplans.
• Manage and counsel staff and managers in cases of underperformance and facilitate the implementation of a Performance Improvement Plan.
• Advice and counsel staff in respect of rights, responsibilities, code of conduct and difficulties associated with performance and entitlements.
• Assist in preparing policy papers, position papers and briefing notes on issues related to human resources management.
• Performs other duties as required.

Experience Requirements

• A minimum of 10 years of progressively responsible experience in human resources management, administration or related area is required.
• The minimum year of experience is reduced to 5 years for candidates who possess a first level university degree in human resources management, business or public administration, social sciences, education or related field.
• Experience in using Enterprise Resource Planning (ERP) systems, such as SAP or Umoja in the UN Secretariat, including training and certification as HR Partner-all and experience and certification as Local Process Expert-Trainer (LPE-T) and Business Expert and Mentor (BEaMS) is required.
• Experience and training in using Human Resources Talent Management systems (e.g. Inspira) is required.
• Experience in the preparation of human resources statistical reports, workforce planning and budget preparation, including conducting research and synthesizing information on formal and informal requests is required.
• At least three (3) years of experience in delivery of Human Resources functions at international level in a volatile, conflict or post conflict environment is desirable.
• Experience with supervising and guiding a mid-sized or large team is required.

Qualification Requirements

• High school or equivalent diploma is required.
• Technical or vocational diploma or certificate and/or training in human resources management, business or public administration or related field experience is a requirement.
• A technical or vocational diploma in human resources or related field is required.
• HR Partner-All certificate is required.
• Certificate as Local Process Expert-Trainer (LPE-T) and Business Expert and Mentor (BEaMS) is required.

Other Details

Languages Required: English is required.

Languages Preferred: French is desirable.

Contract Duration:

Work Modality:

Remuneration: