Overview
The Procurement and Grants Officer will provide support services, procurement, and grant engagement, ensuring efficient delivery of services to the client while maintaining a high level of compliance with UNOPS procedures.
Tasks Summary
- Provide assistance on budget creation, management and cashflow review.
- Act as custodian of Operational Advances and Petty cash for disbursement of funds.
- Assist in planning and input to cash flow and expenditure on a monthly and weekly basis.
- Ensure data is captured and monitored in accordance with UNOPS/UN Financial Rules and Regulations.
- Carry out payment requests in accordance with relevant SoP’s and Financial rules and Regulations.
- Provide advice on payment processing.
- Responsible for procurement of goods, services and works as per UNOPS standards.
- Responsible for grant engagement support, including solicitation and compliance.
- Implement procurement or grant engagement processes, draft Terms of Reference/Statement of Works, manage advertisement of solicitations, coordinate evaluation, and assist or manage submissions of awards.
- Prepare and review request for awards for approval.
- Assist in preparation of Procurement or Grants plan and keep it updated.
- Support grants and contracts management processes, including reviewing C3s, financial milestone reports, and managing payment breakdowns.
- Responsible for storage, accounting and maintenance of equipment and material.
- Control and maintenance of facilities.
- Update Logistics Officer of any movement or entry of new assets.
- Maintain a register for non-expendable items.
- Provide support and liaison with logistics staff in receiving goods.
- Knowledge sharing with the team and day to day supervision of staff under responsibility.
- Support in monitoring and evaluation.
- Assist in supervision and capacity building of national staff.
- Assist in coordination of external visits and Programme briefings.
Experience Requirements
- Relevant experience is defined as experience in Support Services, Procurement or Grant Management.
- Desired Experience in UN administrative procedures is desired.
Qualification Requirements
Advanced University Degree (Master’s Degree or equivalent) with 1 year of relevant experience is required; or First level University Degree (Bachelor’s Degree or equivalent) with 3 years of relevant experience is required.
