Project Management Support - Senior Associate

Overview

Provides technical, administrative, and logistical support to ensure efficient and effective project operations. Contributes to the coordination and execution of day-to-day project management processes, ensuring compliance with UNOPS standards and procedures.

Tasks Summary

• Monitor project implementation and financial performance.
• Prepare financial disbursement reports and progress updates.
• Maintain comprehensive project documentation.
• Track project budgets, cash flow, and expenditures.
• Record project data and updates.
• Take minutes of meetings and track action points.
• Assist in compiling project performance reports.
• Support day-to-day project execution.
• Facilitate communication between partners, service providers, and internal teams.
• Track project milestones, risks, and issues.
• Support preparation and review of contractors’ invoices.
• Provide administrative assistance in project operations.
• Support the preparation of Terms of Reference (ToRs), contracts, and purchase orders.
• Coordinate and organize workshops, trainings, meetings, and missions.
• Liaise with Finance, HR, and Procurement units.
• Maintain project correspondence, records, and filing systems.
• Assist in the preparation of project budgets, forecasts, and expenditure reports.
• Monitor financial transactions, disbursements, and vendor payments.
• Review and reconcile project accounts.
• Coordinate procurement processes.
• Facilitate communication with vendors.
• Support project audits.
• Support the organization, facilitation, and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs).
• Conduct research on project management-related topics.

Experience Requirements

• Relevant experience in project management or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.

Qualification Requirements

• Secondary school (or equivalent) with 7 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 3 years of relevant experience is required.
• A globally recognized professional certificate or membership in Project Management is desired.

Other Details

Languages Required: English Intermediate Spanish Intermediate

Languages Preferred: Portuguese Fluent

Contract Duration: Ongoing (duração de acordo com as necessidades do projeto e a disponibilidade de fundos)

Work Modality:

Remuneration: