Overview
Responsible for supporting the effective implementation of logistics operations by managing fleet movements, asset tracking, warehouse activities, and inventory control. Also responsible for supporting procurement processes in line with organisational standards.
Tasks Summary
- Provide support to the organization’s activities in the form of logistics support processes, Asset, Fleet, Warehouse management.
- Perform all administrative/logistics tasks to ensure the smooth operation of NRC offices related to warehouse, fleet and asset management.
- Prepare and develop status reports as required by management.
- Ensure proper filing of all support documents.
- Promote and share ideas for improvement of the support function.
- Responsible for vehicles and generators fleet management, including daily management of drivers.
- Maintain vehicle logbook in compliance with NRC Logistics policy and audit/donor requirements.
- Submit monthly Carpool Report to supervisor.
- Participate in weekly and daily movement planning and follow up with program section.
- Allocate vehicles when requested, coordinate with each department.
- Follow up fuel supply for NRC Vehicles.
- Assist in Asset / Inventory management to update the list, physical verification, update and archive forms.
- Keep updated assets and inventories of office and provide timely processing of updates and orders.
- Ensure NRC’s office assets keep in good working conditions and properly tagged, and NRC logistics records properly filed and maintained.
- Ensure the compilation of all relatives document of Assets management as per NRC policy.
- Support and document the receipt, handling, storage, release and reporting of goods through the NRC warehouse.
- Manage casual laborers in the warehouse.
- Ensure the maintenance of warehouse buildings, fittings and equipment.
- Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
- Monitor security of NRC’s storage and supplies.
- Submit KPI deliver report to procurement coordinator to reconcile the Monthly stock report.
- Update the stock record cards regularly.
- Responsible for monthly petty cash of logistic team in AO/CO.
- Adhere to NRC policies, tools, handbooks and guidelines.
- Assist with the implementation of the support function portfolio according to plan of action.
- Receive requisitions and source bids & quotations for the purchases of goods and services in accordance with NRC procurement regulations.
- Participate in procurement planning and follow up with program section.
- Register and maintain proper files of requisitions, quotations and purchase orders and other relevant documents.
- Liaise with warehouse staff on information on the planned arrival of materials and equipment to the warehouse and obtain the necessary documentation to facilitate payments to vendors.
- Ensure complete paper trail for filing according to projects.
- Assist supervisor/line manager on training and coaching staff on procurement procedures.
- Liaise with suppliers to ensure prompt and accurate delivery of goods and services and received in good condition as per invoices, delivery notes and packing lists.
- Assist supervisor/line manager to prepare documentation for bid committee meetings.
- Assist supervisor/line manager to complete and issue purchase orders & contracts in accordance with NRC regulations.
- Prepare procurement status reports as required.
Experience Requirements
- Knowledge of supply chain management
- Knowledge of inventory and assets management
- Knowledge of warehouse and stock management
- Knowledge of Fleet Management
Qualification Requirements
• Bachelor's Degree
