Project Management Support - Senior Assistant

Overview

Provide administrative and coordination support for project planning, implementation, monitoring, and reporting to ensure seamless project delivery.

Tasks Summary

• Provide administrative and coordination support for project planning, implementation, monitoring and reporting.
• Assist in tracking project progress, deliverables, contracts, travel, workshops, and grants.
• Support the preparation of reports, briefing materials, and internal meeting notes.
• Maintain tracking tools and ensure project and operational data are up to date.
• Coordinate and organize logistics for meetings, workshops, conferences and steering committee events.
• Process travel authorizations, expense claims, and reimbursements.
• Prepare and distribute workshop and mission materials.
• Liaise with vendors, venues and participants.
• Support procurement processes, including preparation of requisitions, purchase orders (POs) and payment requests.
• Verify supporting documentation, invoices and contractual deliverables.
• Assist in the review of tenders, evaluation processes and contract administration.
• Maintain accurate and organized documentation of all procurement, financial and administrative activities.
• Support operational and financial monitoring.
• Provide administrative and logistical support to senior management.
• Support coordination of senior-level meetings, donor/partner engagements, and high-level visits.
• Process operational advances, minor procurement requests, and other administrative transactions.
• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs).

Experience Requirements

• Relevant experience is work in project management or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.

Qualification Requirements

• Required Secondary school (or equivalent) with 5 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 1 year of relevant experience is required.
• Desired A globally recognized professional certificate or membership in Project Management is desired.

Other Details

Languages Required: English Fluent Required Macedonian Fluent Required

Languages Preferred: Albanian Intermediate Desirable

Contract Duration: Open-ended

Work Modality:

Remuneration: