Finance Senior Assistant

Overview

The Finance Senior Assistant provides financial, accounting, and administrative support to ensure effective management of financial transactions and reporting. The role focuses on accurate processing, recording, and reconciliation of payments and receipts in compliance with UNOPS financial rules and regulations.

Tasks Summary

• Review and process financial transactions, ensuring proper control of supporting documents and compliance with UNOPS FFRs and project work plans.
• Prepare and process payment and accounts payable vouchers, purchase order (PO) vouchers, and execute pay cycles in the ERP system.
• Ensure accurate receipt of goods and services, establishment of accruals, and appropriate accounting entries for expenditures.
• Maintain and reconcile accounts receivable ledgers.
• Record and monitor deposits in the ERP system.
• Conduct periodic reviews of unposted vouchers and initiate corrective actions for budget check errors, match exceptions, and unapproved vouchers.
• Maintain an internal expenditure control system ensuring that all transactions are correctly recorded, matched and approved in a timely manner.
• Support the preparation of financial reports and analysis by providing verified data and status updates on financial resources, expenditures and balances.
• Review payment requests and documentation for accuracy, completeness and alignment with budgets and financial policies before submission for approval.
• Run remittance cycles, prepare and issue remittance advice to banks, and support timely vendor and payroll payments.
• Provide inputs for budget proposals, revisions, and financial reporting to clients and donors using approved templates.
• Review and monitor daily cash position for local accounts, ensuring sufficient liquidity for disbursements and optimal fund utilization.
• Support daily reconciliation of zero-balance and imprest accounts in the ERP system.
• Identify and record contributions and receipts.
• Maintain petty cash operations in compliance with financial procedures and internal controls.
• Prepare and verify bank reconciliations for assigned accounts, ensuring accuracy and timely resolution of discrepancies.
• Initiate and record bank transfers and foreign exchange deals in the ERP system.
• Support internal and external audit processes by providing complete and accurate financial documentation.
• Review and verify that financial data are aligned with budget structures and donor/ partner agreements.
• Participate in financial data clean-up and validation exercises.
• Identify recurring financial issues or process gaps and propose improvements to strengthen accuracy, efficiency and internal controls.
• Actively participate in finance-related training and capacity-building initiatives for personnel.
• Contribute to knowledge networks and Communities of Practice (CoPs).

Experience Requirements

• 5 years of relevant experience with secondary school (or equivalent).
• 1 year of relevant experience with a Bachelor’s degree (or equivalent) in Finance, Accounting, Business Administration or other disciplines.
• Relevant experience is work in project financial management, budgeting, cash management and financial reporting, or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Experience with financial systems or ERP software is desired.

Qualification Requirements

• Secondary school (or equivalent).
• Bachelor’s degree (or equivalent) in Finance, Accounting, Business Administration or other disciplines.
• Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.

Other Details

Languages Required: English Fluent Thai Fluent

Languages Preferred: French Basic Spanish Basic

Contract Duration: Ongoing, subject to satisfactory performance, organizational requirements, and budget availability

Work Modality:

Remuneration: