Assistant (Registry & Archiving)

Overview

Provides electronic registry and archival services for non-publication related STO information and NATO information. Responsible for implementing the NATO Policy on the Retention and Disposition of NATO Information.

Tasks Summary

• Implement and manage an electronic system for the control of official NATO documents.
• Ensure documents are named correctly and meta data is accurate.
• Manage the implementation of the NATO Policy on the Retention and Disposition of NATO Information.
• Manage the distribution and dissemination of official NATO information.
• Receive, record and manage all incoming and outgoing documents NATO Confidential and above.
• Advise on Active Directory and EMail group naming and associated access control.
• Advise CSO Staff on information retrieval.
• Assist in ensuring the maintenance and continued availability of the CSO physical and electronic archive.

Experience Requirements

• 3 years of experience with electronic information management and library management techniques.
• Experience with archival services and techniques (desirable).

Qualification Requirements

• College diploma.
• Associate degree (desirable).

Other Details

Languages Required: • Accurate typing in English. • Good knowledge of one of the two NATO official languages (SLP 3322) and fair knowledge of the other (SLP 2222).

Languages Preferred: • Very good knowledge of both NATO official languages. • Knowledge of other European language(s).

Contract Duration: • Definite duration contract of three years, which may be followed by another contract. • For seconded staff, a 3-year definite duration contract, renewable for a further period subject to agreement of the national authority; maximum service period of six years.

Work Modality: Normal office work environment, with occasional long hours and travels abroad.

Remuneration: • 4,651.30 Euro (EUR) Monthly