Overview
The Supply Chain Associate will be responsible for managing procurement requisitions, preparing tender documents, and coordinating the delivery of goods and services.
Tasks Summary
- Receive and consolidate procurement requisition forms, verifying information and compliance.
- Assist supervisor in complex, higher-value purchases.
- Prepare tender documents, solicit bids, and participate in evaluation processes.
- Confirm terms of agreement with suppliers and prepare purchase orders.
- Monitor open requisitions and follow up on timely delivery of goods and services.
- Review vendor invoices and prepare payment requests.
- Create and maintain procurement documentation records.
- Conduct market surveys to identify potential new suppliers.
- Monitor contractual agreements and office supplies.
- Provide briefing and technical guidance on procurement procedures.
- Perform logistics tasks related to property and asset management, warehousing, insurance, maintenance, and transportation.
- Coordinate shipment and customs clearance of goods.
- Provide training and guidance to new/junior staff.
Experience Requirements
- University degree with three years of relevant professional experience; or High school diploma with five years of relevant professional experience.
- Experience in procurement and logistics and working with vendors and service providers.
- Experience with asset management process.
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
- Experience working in an international organisation an advantage.
Qualification Requirements
- University degree in Business Administration or Management, Accounting, Logistics, Supply Chain Management, Law, Economics or a related field from an accredited academic institution.
- High school diploma.
- Certification in Procurement, Logistics or Supply Chain Management is an advantage.
