Overview
The Program Finance Assistant provides essential financial and administrative support to the IRC Elisabeth program team, primarily responsible for archiving and compiling supporting documentation for transactions and assisting with core accounting functions.
Key Responsibilities
- Operate effectively in IRC’s proprietary ERP financial accounting system (integra) and coach program staff regularly on the process and the system.
- Process payments by a variety of methods – ACH, Prepaid Cards and Checks.
- Process and support the program team on client’s payment mostly through USIO cards.
- Support program team on client’s tracking, p-card reconciliation, mileage and submitting other expenses in the Integra system.
- Review payment requests made in financial system by staff for accuracy; submit through workflow and post.
- Prepare a wide variety of month-end, financial close journal entries within mandated deadlines.
- Oversee and review new vendor set-up process.
- Prepare weekly grant spending reports; work with staff to resolve any discrepancies.
- Prepare monthly Time & Effort reports, send to staff for signature, collect and file.
- Prepare weekly deposit and customer payment journals to be posted to the financial system.
- Create aging reports for fee-for-service programs and follow up on unpaid invoices.
- Void checks as needed.
- Oversee, review and post contributions-in-kind (donations and volunteer time) in accordance with grant requirements.
- Assist with internal and external audit inquiries and reporting.
- Maintain accounting files and records in accordance with IRC and donor requirements.
- Other projects and assignments as needed
Required Experience
Relevant professional experience in finance and accounting required, auditing (preferred); minimum of 2 years’ experience strongly preferred.
Qualifications
Bachelor’s or Associate’s degree in business, accounting or finance preferred. Professional experience in lieu of education will be considered.
