Overview
The Health Facility Support Officer is responsible for the operational needs in Primary Health Care Centers within the IRC Camp, overseeing overall operational activities and acting as a liaison between the Health Team and the Operations Department.
Tasks Summary
- Ensure Logistics Management including storage of goods, equipment maintenance and shipment of materials, maintain records and waybills of all incoming and outgoing materials.
- Ensure accurate operational support in response to Program requests and their priorities.
- Act as a liaison between IRC's Operations Department and Health Team.
- Ensure all facilities inside and outside are kept clean by cleaners.
- Provide accurate training and mentorship to cleaners for better cleaning, consulting with the Clinic Supervisor.
- Check and ensure the maintenance of IRC premises and facilities, as well as general water supply, electrical, walls, ceilings and other utilities.
- Checks and ensure the quality of work carried out on generators and electrical installations and maintenance.
- Be the requester for all office premises and health facilities maintenance.
- Ensure all locks and keys are functional with accurate key tagging of the office premises and health facilities.
- Maintenance of office/houses doors, locks, windows, secured stock, security of equipment and systems etc.
- Refill of First aid kits, Fire extinguishers, Oxygen Cylinder etc.
- Manage all cleaning staff, outsource service provider staffs (cleaner, technician and any casual volunteer/labor).
- Coordinating renovation work if any to the premises / facilities.
- Manage and plan the shipment of goods between the projects site and Ukhiya / Teknaf offices.
- Prepare Internal Delivery Note / Waybill / packing list etc.
- Liaise with IRC Procurement and operation unit for the follow-up of the procurement of materials and the delivery to the PHCC in a timely manner.
- Process advances and payment requests and initiative corrective action when necessary.
- Arrange PHCC internal meeting and workshop and also external ones as per instruction of line manager.
- Responsible for furniture and equipment (non-IT) inventory list.
- Manage office store, stationery and consumables with keep accurate record of supply incoming and dispatches for office.
- Management of the IN & OUT processes in the program resources.
- Responsible for overall non-medical stock management as per IRC policy.
- Ensure Stock folder is in place with all related documents.
- Prepare monthly stock and consumption report for non-medical stock.
- Assist Program Support Manager/Operation Manager to maintain IRC all facilities control and efficiency.
- Day to day provide updated information to the Operations Manager for extraordinary requests for support from the field.
- Any other related duties may be assigned by supervisor.
Experience Requirements
- Minimum 2 years of experience in Logistic/Operations
- Experience of working with UN Agencies or Non-Governmental Organizations
Qualification Requirements
