Senior Project Assistant

Overview

Support the administrative coordination of projects related to social assistance systems, human rights protection, and inclusive public policies for vulnerable populations, especially migrants.

Tasks Summary

• Assist in the implementation and monitoring of project activities
• Retrieve, compile, summarize, analyze, and present information/data on specific project topics
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information
• Act as focal point for administrative coordination of project implementation
• Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation
• Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions
• Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project
• Assist in monitoring work of implementing partners and report non-compliances to the supervisor
• Provides guidance/training to new/junior staff
• Perform other related duties as assigned

Experience Requirements

• Minimum of four (4) years of relevant professional experience with a high school diploma
• Minimum of one (1) year of experience with a university degree
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups
• Prior work experience with international humanitarian organizations, non- government or government institutions/organizations in a multi-cultural setting is an advantage
• Experience in data management

Qualification Requirements

• High school diploma
• University degree in administration, computer sciences, information system or a related field from an accredited academic institution

Other Details

Languages Required: • Portuguese (advanced)

Languages Preferred: • English (advanced) • Spanish (advanced)

Contract Duration: Up to 9 months

Work Modality:

Remuneration: