Overview
The main purpose of this position is to increase the Grants Management and Donor compliance oversight in the country program.
Tasks Summary
- Lead the organization and follow-up of kick-off meetings after grants awarded, Grant Opening Meetings (GoM); monthly Grant Review Meetings (GRM); budget review (Budget vs Actual (BVA) review) meetings and Grant Closure meetings in collaboration with the Grants Coordinator.
- Critical review of financial reports and cross check with technical/narrative report for discrepancies and resolve (if any) in coordination with finance and program team.
- Coordinate with technical coordinators (TC) for narrative reports, making sure of timely submission of reports by program team, compiling narrative report and ensure quality for sharing with HQ and donor.
- Coordinate with HQ colleagues and directly to donors (if required) on both narrative and financial report issues.
- Monitor and support the use of grants management tools such as FM01 (financial overview toolkit), BvAs, and OTIS (Award Management system) to ensure accurate tracking of opportunities and grants reporting.
- Record keeping maintains hard and soft grant files of the grant portfolio; distribute and share documentation (grant proposals, reports, budget etc.) to relevant staff as appropriate.
- Provide technical mentorship on IRC and donor regulations to ensure compliance within operations, program implementation and reporting.
- Raise compliance issues dedicatedly with program staff and operations team.
- Provide training and mentoring to program, operations and M&E staff on compliance with donor regulations to ensure high quality implementation.
- With the support of the Grants Coordinator, coordinate the development of narrative reports with relevant teams, arrange kick off meeting for each Narrative/technical report and explain the expectation from program team clearly.
- Coordinate award modification documents in coordination with relevant program and finance teams.
- Support the sub award process with local or international partners, including due diligence of potential partners and draft sub award agreement in line with IRC processes and donor requirements.
- Perform other duties as required of the grants team.
- Support in the establishment and institutionalization of a standard Grants Management process including grants review, opening and closure meetings.
- Contribute to proposal/ business development/ modification initiatives as and when required.
Experience Requirements
- At least 7 to 8 years of work experience in humanitarian or development programs/industries.
- Demonstrable experience in grants management, including report writing, financial report reviewing, grant monitoring, risk and compliance management, budget realignments.
- Experience of working with institutional donors is highly appreciated.
Qualification Requirements
Bachelor’s degree in relevant field; Master’s degree is preferred in Business Administration, Economics, Social Science (with quantitative aptitude)
