Overview
The Finance and Administration Assistant will support the operations of the resident mission by assisting in general office administration, logistics, facilities management, and finance and administration unit functions.
Tasks Summary
- Maintain liaison with host government agencies for tax exemption and Customs Passbook processing.
- Facilitate visa processing for BRM staff and liaise with Consulate offices.
- Follow up on general office and personnel administration.
- Manage filing systems for finance/administrative matters.
- Support the finance team in preparing administrative expenses.
- Prepare quarterly procurement planning and maintain Economic Order Quantity (EOQ).
- Review service contractors' invoices for accuracy and VAT/tax compliance.
- Support fixed assets and inventory record maintenance.
- Assist with procurement and contract administration.
- Provide travel and logistics support, including air ticket bookings and vehicle maintenance monitoring.
- Coordinate security and facilities-related administrative matters.
- Book air seats for official travel and follow up on visa issuance.
- Monitor office vehicle operations for maintenance and upkeep.
- Perform other responsibilities as reflected in the workplan.
Experience Requirements
At least 5 years of relevant professional experience.
Qualification Requirements
Bachelor's degree in business administration, accounting or equivalent professional and/or academic qualifications.
