Administration Officer

Oversee administrative operations of the DRC office in Mykolaiv to ensure smooth and efficient daily workflows.

Ensure office facilities, utilities, and communication systems are functional, safe, and compliant with DRC standards.
Coordinate maintenance, repairs, and safety measures for offices and guesthouses.
Maintain and update lease agreements and communicate with landlords.
Oversee insurance coverage for facilities, assets, and equipment.
Ensure office infrastructure meets operational needs.
Support the organization of meetings, workshops, and events.
Oversee guesthouse and expatriate accommodation maintenance, safety, and functionality.
Ensure availability and management of guesthouse utilities, supplies, and equipment.
Maintain Guesthouse Handbook and ensure compliance with DRC procedures.
Provide day-to-day administrative support to the Mykolaiv team.
Process and monitor payments, invoices, and administrative expenses.
Support staff travel arrangements.
Coordinate procurement requests for office and event supplies.
Maintain inventory of administrative materials and ensure timely replenishment.
Support administrative reporting, audits, and donor compliance documentation.
Ensure accurate record-keeping of contracts, agreements, and correspondence.
Ensure adherence to DRC administrative policies, donor regulations, and operational framework.
Contribute to improving administrative systems, tools, and standard operating procedures.
Maintain confidentiality and professionalism when handling sensitive information.
Perform other duties as assigned by the supervisor.

At least 2 years experience in administration, supply chain or any other relevant field.
Strong knowledge of standard administrative procedures, office management, and procurement support.
Proven experience in coordinating logistics, travel, and events.
Previous experience working with international NGOs, UN agencies, or donor-funded projects (desirable).
Experience working with ERP systems (desirable).

Languages Required: • Fluency in Ukrainian. • Upper-Intermediate (B2) level of English or higher (written and verbal).

Languages Preferred:

Contract Duration: 3-month probation period, with the possibility of extension subject to funding and satisfactory performance.

Work Modality:

Remuneration: