Overview
Support the overall management of divisional financial resources and provide assistance in programme/project management and implementation.
Key Responsibilities
- Support the overall management of all divisional financial resources including regular budget and voluntary contributions.
- Provide independent advice and assistance to senior management on complex programme and capacity delivery.
- Independently provide assistance in support of programme/project management and implementation at all phases of the programme/project cycle.
- Provide backstopping services to the DO Programmes by researching, compiling, analysing, summarizing and presenting information.
- Support the review, appraise, prepare and revise, as necessary, relevant programme/project submissions.
- Review, analyse and assist in the finalization of cost estimates and budget proposals for complex DO programme budgets.
- Review and interpret budget guidelines and instructions; review and coordinate submissions of programme proposals and budget estimates.
- Assist the Programme Officers and DO management in the elaboration of resource requirements for budget submissions, in the monitoring of the use of all funds, and in ensuring compliance with UN financial rules and regulations.
- Monitor and evaluate programme and country-level segments; categorize, update, track and analyse data related to the implementation of the various programmes and projects.
- Prepare annual and biennium budget plans; revise budget estimates; perform various budget implementation reports, verify availability of funds; and ensure necessary approval and entry in Umoja.
- Monitor budget implementation/expenditures and recommend reallocation of funds as necessary.
- Review requisitions for goods and services to ensure the correct source of funding and availability of funds.
- Manage allotments, spending and transactions in accordance with available funds and cost plans.
- Prepare financial reports from Umoja, Integrated Planning, Management and Reporting (IPMR) system.
- Perform variance analysis between approved budgets and actual expenditures.
- Coordinate effective measures to allow the efficient management of grants.
- Provide guidance and training to programme managers, on reporting expenses by pledges/grants and by activities in different regions.
- Draft or prepare correspondence to respond to inquiries with respect to relevant financial and budget matters.
- Provide advice to Programme Officers on various financial matters.
- Act as a certifying officer for DO and in the absence of other DO certifying officers.
- Act as Security Liaison User for Umoja user access provisioning and manage Delegations of Authority for DO staff.
- Review and revise funding information for Human Resources Action Requests (HRARs) and Review of Appointments (RoAs) for accuracy and propose solutions as needed.
- Follow-up on audit recommendations and contribute to inter-divisional working group related to financial management and funding model review.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Perform other work-related duties, as assigned.
Required Experience
- A minimum of ten (10) years of progressively responsible working experience in the field of programme or project administration, accounting and budgeting, or related field is required.
- The minimum number of years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.
- Direct work experience with funds verification, budget monitoring, requisition review, allotment management, review of funding information for Human Resources is required.
- Work experience with an ERP system (such as SAP/Umoja) is required.
- Work experience with Umoja’s Integrated Planning, Management and Reporting (IPMR) is desirable.
- Work experience as a certifying officer in the United Nations Common System organizations or a similar international organization is desirable.
- Work experience and knowledge of financial rules and regulations, budget modules, and Business Intelligence reports within the United Nations Common System or a similar international organization is desirable.
- Direct work experience with grants, projects and fund management, is desirable.
- Work experience with managing Delegation of Authority is desirable.
Qualifications
- High school diploma or equivalent is required.
- Completion of trainings in finance or budgeting related modules of an ERP system (such as SAP/Umoja) is required.
- Completion of trainings in Umoja’s Integrated Planning, Management and Reporting (IPMR) system is desirable.
