Overview
The Programme Assistant develops and maintains support processes related to the coordination and delivery of FAO programmes, ensuring compliance with FAO norms and procedures.
Tasks Summary
- Help ensure data concerning the office’s field programme portfolio is up-to-date in the Field Programme Management Information System (FPMIS), with relevant project documentation uploaded.
- Provide support to the project teams on day-to-day coordination/implementation of the project in accordance with the annual work plan.
- Assist in following up on administrative and financial actions related to programme/project staff/NHSR recruitment, management and support; travel; payments; and procurement.
- Make arrangements for programme-related meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements; support in preparing background material, working papers, and tables for briefings, review sessions, and meetings.
- Process, format and proof-read project/programme reports, documents, publications and correspondence from draft texts, related to the field programme.
- Review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to routine enquiries related to project implementation.
- Support in following up with UNDP for the timely release of payments and disbursing office/projects expenditures in line with ASRs (Agency Service Requests) issued by FAO HQ/REU/SEC.
- Collect and compile data on programme/project activities to support reporting on programme/ project, provide information on programme/ project expenditures and status of programme/ project budget.
- Prepare correspondence to verify data, answer queries, and obtain additional information on transactions and operational matters, as required.
- Support in carrying out other specific operational tasks for programme/project implementation as requested.
- Perform other related duties as required.
Experience Requirements
• 3 years of experience in programme/project implementation relevant to the mandate of the Organization.
Qualification Requirements
• Completed Secondary School of Education supported by training in business administration, public management, finance or other fields relevant to the mandate of the Organization;
