Overview
The Programme Coordination Assistant will provide operational, administrative, financial, and logistical support to ensure timely delivery of programme activities. The role focuses on workplan implementation, coordination of field operations, procurement and travel processing, data organization, and support to reporting and documentation.
Tasks Summary
- Provide operational support for planning and implementation of field activities, including budget preparation, monitoring, logistical arrangements, and settlement of cash advances.
- Process, format, and proofread reports, documents, and publications; compile routine programme information; and maintain systematic recordkeeping.
- Assist in preparing and monitoring Letters of Agreement (LOAs), follow up with technical teams, and ensure timely submission of required reports and payment documentation.
- Support procurement processes for project activities, including drafting technical specifications, preparing procurement plans, uploading purchase requisitions, and reviewing documentation.
- Manage administrative and financial actions related to travel, including uploading travel requests and processing local travel expense claims.
- Coordinate and support logistics for workshops, meetings, seminars, conferences, and other events.
- Process, format, and proofread internal reports, documents, and programme materials for internal circulation.
- Manage routine programme queries, correspondence, and calls.
- Provide interpretation and translation support for field activities when translation staff are unavailable.
- Perform other related duties as required.
Experience Requirements
- At least five (5) years of progressively responsible experience in programme administration, operations, or office support functions.
- Proven experience providing operational, administrative, and financial support for development and field-based projects, preferably in UN agencies or international organizations.
- Strong capacity in budget preparation, monitoring, data organization, and workplan implementation.
- Proven experience in maintaining accurate financial records, conducting reconciliations, and supporting budget monitoring.
- Experience supporting LOAs, service follow-up, procurement processes, and payment documentation.
- Skilled in coordinating travel arrangements, workshops, meetings, and event logistics.
Qualification Requirements
• Bachelor’s degree in finance, accounting, business administration, public administration, or another relevant field.
