Supply Chain Associate

Overview

The Supply Chain Associate will be responsible for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to beneficiaries at optimal price and in a timely manner.

Tasks Summary

• Assist in coordinating and monitoring all supply chain activities for all programs, including procurement planning, budgeting, and scheduling of reintegration-related goods/services.
• Prepare regular procurement status reports for SC management.
• Undertake regular field missions to support the procurement of in-kind assistance for IOM beneficiaries.
• Support various teams in supply chain processes (planning, procurement, logistics) in compliance with IOM rules and donor requirements.
• Provide guidance to field staff on procurement procedures for reintegration activities.
• Review all procurement requests, identify/review suppliers (especially local vendors for cost-effective reintegration support), and maintain an updated roster of pre-qualified vendors.
• Evaluate vendor performance based on operational needs.
• Manage full procurement cycle from soliciting bids/quotations (RFQs, ITBs) to evaluating offers, ensuring compliance with IOM procurement thresholds.
• Prioritize timely procurement of reintegration support items.
• Assist all program teams in developing tender documents for reintegration-related services (vocational training, business grants, counselling).
• Ensure transparent bidding processes per IOM regulations.
• Monitor contracts for programs-critical services and flag renewal needs.
• Coordinate with finance on payments.
• Process vendor invoices and payment prioritizing time-sensitive payments for returnee support in coordination with IOM finance.
• Maintain meticulous records of all procurements, ensuring audit readiness.
• Generate procurement analytics to inform reintegration program planning.
• Conduct market assessments to identify new suppliers who can support SC objectives.
• Submit weekly/monthly procurement status reports highlighting program-specific procurement metrics.
• Perform other procurement-related tasks supporting program implementation as assigned.

Experience Requirements

• Three years of relevant professional experience with a University Degree in Business Administration, Management, Logistics, Supply Chain Management or a related field.
• Five years of relevant professional experience with a High school diploma.
• Experience providing support to supply chain management, asset management and logistics and working with vendors and service providers.
• Experience with asset management process.
• Experience working with IOM/UN Supply chain, asset management and Logistics Rules and Procedures is an advantage.
• Experience working in an international organisation in a multi-cultural setting an advantage.

Qualification Requirements

• University Degree in Business Administration, Management, Logistics, Supply Chain Management or a related field from an accredited academic institution.
• High school diploma.
• Certification in Procurement, Logistics, Asset Management or Supply Chain Management is an advantage.

Other Details

Languages Required: Fluency in English and Amharic is required (oral and written).

Languages Preferred: Afaan Oromo, Tigrigna, Somalia, and other languages in Ethiopia is an advantage

Contract Duration: Up to 9 months, Initial Contract Duration 6 Months

Work Modality:

Remuneration: