Supply Chain Associate

Overview

The incumbent will be responsible and accountable for managing the supply chain functions in the Dessie office, assisting in coordinating and monitoring all supply chain activities for all programs.

Tasks Summary

• Assist in coordinating and monitoring all supply chain activities for all programs, including procurement planning, budgeting, and scheduling of reintegration-related goods/services.
• Prepare regular procurement status reports SC management.
• Undertake regular field missions to support the procurement of in-kind assistance for IOM beneficiaries.
• Support various teams in supply chain processes (planning, procurement, logistics) in compliance with IOM rules and donor requirements.
• Provide guidance to field staff on procurement procedures for reintegration activities.
• Review all procurement requests, identify/review suppliers (especially local vendors for cost-effective reintegration support), and maintain an updated roster of pre-qualified vendors.
• Evaluate vendor performance based on operational needs.
• Manage full procurement cycle for from soliciting bids/quotations (RFQs, ITBs) to evaluating offers, ensuring compliance with IOM procurement thresholds.
• Prioritize timely procurement of reintegration support items.
• Assist all program teams in developing tender documents for reintegration-related services (vocational training, business grants, counselling).
• Ensure transparent bidding processes per IOM regulations.
• Monitor contracts for programs-critical services and flag renewal needs.
• Coordinate with finance on payments.
• Process vendor invoices and payment prioritizing time-sensitive payments for returnee support in coordination with IOM finance.
• Maintain meticulous records of all procurements, ensuring audit readiness.
• Generate procurement analytics to inform reintegration program planning.
• Conduct market assessments to identify new suppliers who can support SC objectives.
• Submit weekly/monthly procurement status reports highlighting program-specific procurement metrics.
• Perform other procurement-related tasks supporting program implementation as assigned.

Experience Requirements

• Three years of relevant professional experience with a University Degree in Business Administration, Management, Logistics, Supply Chain Management or a related field.
• Five years of relevant professional experience with a High school diploma.
• Experience providing support to supply chain management, asset management and logistics and working with vendors and service providers.
• Experience with asset management process.
• Experience working with IOM/UN Supply chain, asset management and Logistics Rules and Procedures is an advantage.
• Experience working in an international organisation in a multi-cultural setting an advantage.

Qualification Requirements

• University Degree in Business Administration, Management, Logistics, Supply Chain Management or a related field from an accredited academic institution.
• High school diploma.
• Certification in Procurement, Logistics, Asset Management or Supply Chain Management is an advantage.

Other Details

Languages Required: Fluency in English and Amharic is required (oral and written).

Languages Preferred: Afaan Oromo, Tigrigna, Somalia, and other languages in Ethiopia is an advantage

Contract Duration: Up to 9 months

Work Modality:

Remuneration: