Overview
The Administrative Assistants will provide administrative support to a fast-moving team within the Office of Emergency Operations, ensuring the team is connected, supported, and operating efficiently. The role involves managing schedules, travel, administrative tasks, operational processes, and supporting communication and coordination with internal and external stakeholders.
Key Responsibilities
- Managing complex team scheduling and team movements, including international travel.
- Providing support in all administrative tasks and operational processes.
- Budget monitoring and record keeping.
- Supporting briefing note processes and meeting minutes.
- Management of partnership and procurement transactions.
- Support to knowledge management and maintenance of online and physical files.
- Helping track inter-agency deliverables.
- Coordinating with partners across different platforms.
- Ensuring timely information flow between internal and external stakeholders.
Required Experience
- Minimum five years of relevant administrative or clerical work experience, such as office communication and coordination, document and records management, event and meeting support, travel coordination and logistics is required.
- Relevant experience at country level, particularly in development, fragile settings, and humanitarian contexts.
Qualifications
Completion of secondary education is required.
